Boost Your SharePoint Online Migration Efficiency With Expert Tips

migration sharepoint online

SharePoint Online, being the most advanced version of SharePoint, provides a lot of compelling features like anywhere accessibility. Since SharePoint Online is providing ease at promoting remote operations, businesses are already switching to it. However, the journey of SharePoint Online migration comes with a lot of ups and downs. 

You need to find a way to smoothly transfer complex data structures, metadata, and permissions with minimum downtime. This process can often be overwhelming. Well, you don’t need to worry anymore. 

With extensive research, time, and efforts, the SharePoint Online migration process can be velvety smooth. This article will provide you with some expert tips that will help to boost your SharePoint Online migration.

Tips to Improve SharePoint Migration

Migration to SharePoint Online is one of the strategic decisions businesses make to promote their efficiency and cooperation. Following are some strategies that will help you go through a structured process to execute a SharePoint Online migration.

Plan Your Migration in Advance

A successful migration SharePoint Online is the one that is prepared and planned well in advance. Start by preparing the source environment and learn your objectives. You can ask yourself the following questions to establish the goals: 

  • What do you want to achieve with this process?
  • How will it benefit your business for long-term?
  • Will this process improve your workflow?
  • What data you want to take to the target environment?
  • How will you manage the permissions and metadata?

These questions will help you align your objectives with the migration strategy of your business. 

It is important to be aware of what data you want to move to the new environment. Doing this will help you organize and access content efficiently after migration.

Prepare Your Source

Maintaining a clean and organized source environment helps to facilitate an effective migration. You must label and tag the content as well as metadata to transfer all the content along with the properties.

Communicate the Change

This change of migration SharePoint Online will affect almost every individual within your organization. Therefore, communicate the plan with everyone involved. Make sure to let them know of the duration it will take, associated benefits, and possible downtime.

Choose a Suitable Migration Tool

There are no native or manual methods available to migrate to SharePoint Online. In such case, what you can do is take help of a SharePoint migration software. 

  1. Microsoft SharePoint Migration Tool: SPMT or SharePoint Migration Tool by Microsoft is a free yet resourceful utility. It helps you transfer data from on-premises file server/ SharePoint Server and SharePoint Foundation (2010/2013) to SharePoint Online. However, it shows glitches while handling complex metadata and user permissions.
  2. Professional migration tools: There are several third-party SharePoint migration tools that makes the process an easygoing job. Such tool helps you easily handle large volumes of data & complex structures, preserve metadata, and streamlines easy user mapping. You can expect zero data loss with a professional tool in place.

Run a Test Migration

A test migration is always a safe step to address any possible error before entire migration. It will also help you learn the approximate time that will be taken to move a certain dataset.

Once data is completely migrated to directed destination, check that the transferred data is complete and accurate. Regular user feedback can help you find the areas of improvement and optimize the business performance. 

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Measures to Avoid SharePoint Online Migration Issues

These given measures will help you to avoid issues during a SharePoint Online migration process.

  1. Get rid of unnecessary, outdated, and duplicate data.
  2. Backup SharePoint Online and store in an isolated and secured location. 
  3. Run migration in batches to avoid errors and resolve them (if any) quickly.
  4. Try to avoid manual approaches and use a professional SharePoint migration tool.
  5. Decommission source environment if you’ll not use it after migration.

Conclusion

Migrating SharePoint Online is executed proficiently when done with appropriate preparations. Don’t forget to organize and clean data, map users & their permissions, and most importantly train your users. There can be challenges in the process, such as slow performance due large data volumes. Use a professional tool like Kernel Migration for SharePoint to handle such challenges with ease. The pre-migration analysis feature of the tool helps you escape from migration issues. It also allows you to backup SharePoint Online.

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