A healthy degree of openness, honesty, and accountability in the relationship between employers and employees is the mantra for an effective workplace. Constant manual monitoring of employees to ensure they are using their office time in productive work can garner annoyance on the employee front and lead to a hostile work environment. However, the concerns of employers also hold. There are numerous distractions faced by employees in the modern workplace. These may include multitasking, frequent usage of social media, responding to queries by clients or colleagues, and the preparation of timesheets, to name a few. Frequent distractions affect workforce productivity negatively.
A University of California study has found that once distracted, it takes the average employee a whopping 23 minutes and 15 seconds to regain full attention on the task at hand! Can you imagine the measure of time loss this entails for business organisations? However, today, with the booming of technology-driven workplace solutions like employee time tracking software, employers can easily monitor time utility by employees with just a click of a button!
This article is for all organisations who want to maximise employee productivity in the workplace without compromising on management-employee relations.
How can employee time-tracking software benefit your business?
Here are 12 reasons why your business requires an employee time-tracking system.
Boost employee productivity: The primary reason for time monitoring of employees is to make them work better. Ideally, all employees should be self-motivated and remain focused on the tasks at hand at all times. However, this is not always the case and employees tend to drift off or engage in time-wasting activities, leading to theft of productive office hours. What can employers do when certain employees repeatedly fail to meet targets even when they are convinced that they are giving it their all? An employee time tracking system clears up all this confusion by providing precise data on each employee that shows whether time spent matches output.
Smart resource usage: Data is nothing short of gold when it comes to decision-making for business organisations. Employee time tracking systems collect valuable data about how an organisation’s time and resources are spent on an average workday. Equipped with such information, employers can ensure that business resources are used efficiently and effectively.
Identify weak spots: Employee time tracking is not just about identifying employees who tend to slack off on the job; it also shows the areas in which each employee struggles. This way, employers and management can train employees based on their weaknesses or simply allocate employees to the tasks they are best suited for. This not only saves time on projects but makes everyone’s life easier. Some employees will never ask for help, but an employee time tracking system helps you be a good boss by stepping in where necessary.
Attendance monitoring: Most workplaces today have shifted to remote working or embraced hybrid work models. This makes monitoring employee attendance, leaves, vacations, and time-off requests quite difficult. Attendance monitoring tools, which are essential components of the best employee time tracking systems enable employers to keep a record of employee attendance with ease.
Efficient project management: Project management woes like ensuring resource allocation, streamlining of processes, optimum management of project hours, client billing, and timely project completion are a thing of the past with the installation of an effective employee time tracking system as it provides robust data and analytics to aid all areas of project management.
Speedy responses: Quick responses to employee requests are essential for the smooth functioning of projects and a happy workplace in general. With monitoring tools, team leads, managers or employers can see requests as soon as they come in and can address them promptly.
Remote work support: If your organisation has quite a substantial number of employees working remotely, employee time tracking systems can enable you to establish an optimum workflow even without direct supervision. Remote employees are made as accountable to the organisation as in-office employees. Collaborations and communications in hybrid workspaces are also facilitated by these systems.
Saves time and money: Increased employee productivity ensures better returns. The inability to meet project deadlines and the resultant stretching of project budgets, cutting into company profits are made impossible by the best employee time tracking system for your organisation. One of its primary tasks is to ensure that your projects get completed on time and within budget, thereby saving both time and money.
Integrated payroll and billing systems: Employee time tracking systems and tools usually merge seamlessly with existing infrastructure in your organisation like payroll and client billing. Having a ready report and analysis of productive work hours spent by each employee as well as the overall billable hours per project increases transparency with employee payment and client billing.
A more harmonious workplace: Employee time tracking systems establish transparency and trust between employers and employees. Employers can rest assured that their teams are making the most productive use of their time while employees know that their hard work is being acknowledged. It is a win-win situation all around, leading to a more harmonious workspace.
Robust security: Employee management systems come equipped with robust security features. You can keep track of who is accessing what. If someone is trying to access files that they have no permission to, the system will immediately let you know, thereby helping you protect sensitive business data.
Objective feedback: Constructive feedback is essential for the growth of any organisation. Real-time data and reporting offered by employee tracking tools help managers perform accurate performance evaluations.
Trust Prohance for streamlining all your business operation needs!
Are you ready to boost your workforce productivity and streamline business operations? You have come to the right place! With cutting-edge, technology-driven tools, Prohance allows you to take control of your employees’ time and manage efficiency without compromising on employee performance. Don’t miss out on this opportunity to help your business grow leaps and bounds while also ensuring employee accountability. Visit our website or contact us now to explore the exciting range of employee time-tracking tools we have to offer. Say goodbye to productivity leaks and time theft, and say hello to employee productivity, efficiency, streamlined team performances, and better results!
